December 13, 2019 8:37pm


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Diamond Head


The Hale Koa Hotel on Fort DeRussy Armed Forces Recreation Center is a resort serving members of the U.S. Armed Forces and their families. The Hotel was built and financed by service men and women from their own funds and now operates on a self-sustaining basis. Personnel eligible to use the Hale Koa Hotel guestrooms and food and beverage facilities are defined as follows:


The following Eligibility Chart outlines the categories of personnel authorized to occupy rooms at the Hale Koa Hotel:

Category Eligibility
Armed Forces and their Families Members on Active Duty, Reserve and National Guard, Army, Navy, Air Force, Marine Corps, Coast Guard and Cadets of Armed Forces Academies.

ID is Common Access Card
Other Uniformed Services Commissioned Corps, Public Health Service, and National Oceanic and Atmospheric Administration Commissioned Corps. 

ID is DD Form 2, PHS 1866-1 or 1866-3
Armed Forces Retirees and their Family Members Retired from Active Duty, Reserves, and National Guard with or without pay (gray area) 

ID is DD Form 2, 1173 or 1173-1
Others Separated from the Armed Forces and their Family Members Honorably discharged veterans with 100 percent Service-connected disability. ID is DD Form 1173 or DD Form 2765

Involuntarily separated service members under the Transition Assistance Management Program ID is DD Form 2

Personnel separated under the Voluntary Separation Incentive (VSI) and Special Separation Benefit (SSB) programs for two years after separation ID is DD Form 2
Former and/or Surviving Spouses and Family Members Unremarried surviving spouses of personnel who died while on active duty or while in retired status ID is DD Form 1173 or 1173-1

Un-remarried former spouses who were married to military members for at least 20 years while the military member was on active duty ID is DD Form 1173
Other Supporters of the Department of Defense Military personnel of foreign nations and their family members when assigned or attached to a U.S. military unit or installation or on U.S. Travel Orders. 

U.S. employees of firms under contract to Department of Defense working in the Pacific Region outside the U.S. on Department of Defense Government orders. 

Other personnel on official business with Department of Defense as may be specifically authorized by the General Manager or his designee. 

ID is DD Form 1173 or 2765
U.S. Department of Defense Civilians and Family Members Current and retired (APF and NAF) Department of Defense (DoD) and Coast Guard (CG) civilian employees. DOD or CG ID card, Retired ID card, or current Leave and Earnings Statement with photo ID required for check-in.
Survivor Family Package Eligibility

The Survivors' Family Program extends to eligible Family members who have suffered a loss of an Active Duty sponsor regardless of the cause.  A DD Form 1173 with "AD" in the Sponsor Service/Status field in combination with "DB" (DOD Beneficiary) or CH (Child Beneficiary) in the Relationship field on identification cards is required.  

The Survivors' Family Discount Program provides a 50 percent discount from normal room rates by applicable rate category.  The discount applies to additional occupants and up to three guest rooms.  Survivors' Family discount requires the Survivors' Family Member with a military identification card to make/confirm reservations and be the primary occupant.  

The Survivors' Family Program extends to sponsored guests accompanying the Survivors' Family Member with a DD Form 1173.  Stays under the Survivor Family Program are limited to a maximum 14 nights in duration.  Discounts are applicable on guest room(s) only, cannot be combined with any other offer, and may be limited to certain locations and time periods at the discretion of the General Manager.


Guestroom Reservations:

A. Eligible persons may sponsor friends and family

  1. Sponsors (except those residing on Oahu) must reside in the hotel during the same period as their sponsored guests and assume financial responsibility. Three additional guestrooms are authorized for this purpose.
  2. Sponsored guests of a sponsor residing on Oahu must be visiting the sponsor. Sponsors in this category are not required to reside in the hotel, they must be present at check-in and assume financial responsibility for their sponsored guests.

B. Eligible persons may also share a room with a sponsored guest.
C. Dependents, other than the spouse, who have not attained the age of 18, must be accompanied by an eligible adult.
D. The hotel is not considered government quarters. Official travelers should contact their travel service for guidance on reimbursement.
E. Room reservations will not be accepted more than 365 days in advance. To ensure equitable use of the hotel, guests may not stay more than 30 days or register again within the following consecutive 90-day period.
F. When the hotel is 100-percent reserved, a waiting list will be established using the following priorities:

  1. Active duty military personnel.
  2. All other eligible personnel.


  • If an eligible person and dependent spouse are in the hotel at the same time, they are not allowed to each sponsor additional rooms. However, if the eligible person and their spouse are both on active duty or reservists, each may sponsor additional rooms.

Food and Beverage:

Food and Beverage facilities may be used by the following categories of personnel:

  • Personnel authorized to occupy rooms as outlined on the previous page. Room guests who do not have ID cards will be given a temporary Hale Koa identification card that will permit them to use hotel facilities while registered at the hotel.
  • Military club system members (active associate and honorary) identified by a valid and current membership card.
  • Guests accompanied by authorized personnel.
  • Foreign National Armed Forces personnel and their family members when authorized unlimited exchange privileges.